About Organizations

The following actions are available for Organizations:

    Creating Organizations (System Administrators only)

    Modifying Organizations

    Viewing Organizations

    Deleting Organizations (System Administrators only)

    Joining GEOS Fusion

    Leaving GEOS Fusion

    Launching the Organization Administrator (System Administrators only)

Creating Organizations

 

Note:   This functionality is only available to system administrators.

To create an organization with the RiskBand ARIES Manager:

1. In the navigation pane, under the Organization section, right-click Organizations

and select Create Organization.

The Create Organization dialog box appears. This dialog box contains the following tabs where you can enter information:

    General

    Policies

    New Users

The following tables describe the fields that are available on these tabs:

Table 13:    Components of General Tab in Create Organization 

Component

Required/

Optional

Description

Name

Required

The name of the organization. Maximum 80 characters.

Username Domain

Optional.

This is a prefix that is added to user names in the organization to make them unique across the entire system. Characters can be upper or lower case and can include the following characters

_    underscore

-    dash

.    perions

@ at symbol

Note: RiskBand strongly recommends that you provide a Username Domain in order to avoid user name collisions with other organizations.

Note: After the Username Domain is entered, it cannot be modified.

Device Name Prefix

Required

This prefix will display on every RiskBand device that is registered with the organization. Maximum 7 characters.

Description

Optional

A description of your organization. Maximum 512 characters.

Password Strength Policy

Required

The password strength policy specifies that a combination of lower-case, upper-case, numerical, and special characters be used.

   Weak — no upper-case, numerical, or special characters are required. Passwords must be at least 4 characters long.

   Default — passwords must contain at least three of the following four types of characters: lower-case, upper-case, numerical, special characters. Passwords must be at least 8 characters long.

   Strong — passwords must contain the following four types of characters: lower-case, upper-case, numerical, special characters. Passwords must be at least 12 characters long.

Google API Key

Required

The Track Users and View Emergency features in the RiskBand ARIES Manager use a generic, unrestricted API key to display map locations. In some cases, maps may not appear with the generic key.

If your organization has a Google Maps API key, enable this field and enter the key. The RiskBand ARIES Manager will use this key when requesting map data from Google, which should ensure map data appears.

Note: Even if map data does not appear in the RiskBand ARIES Manager, you can see map locations in Google by clicking the viewMaps_whenNoGoogleAPIKey.png icon at the bottom of the Track Users or View Emergency screens.

Table 14:    Components of Polices Tab in Create Organization 

Component

Required/

Optional

Description

Assigned Power Management Policy

Required

From the drop-down menu, choose the power management policy that will be the default for all devices that are assigned to users.

Unassigned Power Management Policy

Required

From the drop-down menu, choose the unassigned power management policy that will be the default for all unassigned devices in the organization.

Device Firmware Policy

Required

From the drop-down menu, choose the device firmware policy that will be the default for all the devices in the organization.

Device Security Policy

Required

From the drop-down menu, choose the device security policy that will be the default for all the devices in the organization.

Emergency Response Policy

Required

From the drop-down menu, choose the emergency response policy that will be the default for all the devices in the organization.

Default All-Clear Passphrase

Required

Enter a passphrase that users within the organization can give to signal that they are okay. Maximum 50 characters.

Default Duress Passphrase

Required

Enter a passphrase that users within the organization can give to signal that they are currently speaking under duress.

Table 15:    Components of Invite Messages Tab in the Create Organization Dialog Box 

Component

Required/

Optional

Description

Custom SMS Text Invite Message

Optional

When a user is created in this organization, the text in this field will be sent as a text message to the user’s telephone number. Maximum 512 characters.

The following variables can be used to send customized information in the text message:

   {USERNAME} — resolves to the user name of the person receiving the invite message.

   {PASSWORD} — resolves to the password that has been created for the user.

   {EMAIL} — resolves to the email address that has been entered for the user.

   {ID} — resolves to the system ID for the user who is receiving the invite message.

   {REGION} — resolves to the RiskBand ARIES Manager server that is hosting the organization.

Custom Email Invite Message

Optional

When a user is created in this organization, the text in this field will be included in the welcome message that is sent to the user’s email address. Maximum 4,096 characters.

The following variables can be used to send customized information in the email message:

   {USERNAME} — resolves to the user name of the person receiving the invite message.

   {PASSWORD} — resolves to the password that has been created for the user.

   {EMAIL} — resolves to the email address that has been entered for the user.

   {ID} — resolves to the system ID for the user who is receiving the invite message.

   {REGION} — resolves to the RiskBand ARIES Manager server that is hosting the organization.

   {EMAILSUFFIX} — sends a pre-formatted email that includes the information necessary to log in to the RiskBand ARIES Manager: region, user name, and password.

Table 16:    Components of GEOS Emergency Contact Tab in the Create Organization Dialog Box 

Component

Required/

Optional

Description

Secondary Phone Number

Optional

This is the primary telephone contact number for the organization.

Secondary Email Address

Optional

This is the primary email contact address for the organization.

Address

Optional

Physical address of the organization. Maximum 80 characters.

City

Optional

Name of the city where organization is lcoated. Maximum 40 characters.

State

Optional

Name of the state where organization is located. Maximum 20 characters.

Zip Code

Optional

Mailing zip code of the organization. Maximum 20 characters.

Country

Optional

Name of the country where the organization is located. Maximum 30 characters.

Contact #1 Name

Optional

Name of the organizational contact. Maximum 80 characters.

Contact #1 Phone

Optional

Telephone number of the first organizational contact. Maximum 20 characters.

Contact #1 Email

Optional

Email address of the first organizational contact. Maximum 50 characters.

Contact #2 Name

Optional

Name of the second organizational contact. Maximum 80 characters.

Contact #2Phone

Optional

Telephone number of the second organizational contact. Maximum 20 characters.

Contact #3 Email

Optional

Email address of the second organizational contact. Maximum 50 characters.

2. Choose the options from the fields and drop-down menus on the screen, and after you are finished click OK.

The organization is added to the content pane. In addition, a registration confirmation email is sent to the organization using the address that was entered in the Email Address field.

Modifying Organizations

To modify an organization:

1. In the navigation pane, under the Organization section, click Organizations.

2. From the Organizations content pane, right-click the Organization you want to modify and select Modify Organization.

The Modify Organization dialog box appears, which contains the following tabs:

    General — Field descriptions for this screen can be found in Components of General Tab in Create Organization .

    Policies — Field descriptions for this screen can be found in Components of Polices Tab in Create Organization .

    Invite Messages — Field descriptions for this screen can be found in Components of Invite Messages Tab in the Create Organization Dialog Box .

    SMTP Settings — This tab allows you use a different email server to send invite messages.

Table 17:    Components of the SMTP Settings Tab in the Modify Organization Dialog Box 

Component

Required/

Optional

Description

Server

Required

The name or IP address of the STMP server you want to send the organizational invite email messages.

Port

Required

SMTP port to use on the server.

TLS

Required

If the server uses TLS, select ENABLED from the drop-down menu.

Username

Required

Username to use when logging in to the server.

Password

Required

Password for the username.

From Address

Required

The from address that will be displayed on the emai. If the from address is from a different domain that the server, the email messages could be labeled junk or spam.

    GEOS Emergency Contact — Field descriptions for this screen can be found in Components of GEOS Emergency Contact Tab in the Create Organization Dialog Box .

3. Modify the fields in the Modify Organization dialog box as needed, then click OK.

The organization’s information is modified.

Viewing Organizations

To view an organization:

1. In the navigation pane, under the Organization section, click Organizations.

2. From the Organizations content pane, right-click the Organization you want to view and select View Organization.

The View Organization dialog box appears which contains the following tabs:

    General — Field descriptions for this screen can be found in Components of General Tab in Create Organization .

    Policies — Field descriptions for this screen can be found in Components of Polices Tab in Create Organization .

    Invite Messages — Field descriptions for this screen can be found in Components of Invite Messages Tab in the Create Organization Dialog Box .

    GEOS Emergency Contact — Field descriptions for this screen can be found in Components of GEOS Emergency Contact Tab in the Create Organization Dialog Box .

3. After you have finished viewing organization information, click Close.

The View Organization dialog box closes.

Deleting Organizations

To delete an organization:

1. In the navigation pane, under the Organization section, click Organizations.

2. From the Organizations content pane, right-click the Organization you want to delete and select Delete Organization.

3. Confirm that you want to delete the organization by clicking OK.

4. In the Confirm dialog box, type YES and click OK.

The organization is deleted.

Joining GEOS Fusion

RiskBand devices can be integrated into the GEOS Global Safety Fusion Portal. To accomplish this you must join your organization to the GEOS Fusion Portal and then delegate your RiskBand devices to GEOS Fusion.

To join your organization to the GEOS Fusion portal:

1. In the navigation pane, under the Organization section, click Organizations.

2. From the Organizations content pane, right-click the Organization you want to join to the GEOS Fusion Portal and select Join GEOS Fusion.

The Join GEOS Fusion dialog box appears.

3. In the GEOS Fusion Server field enter the URL of the GEOS Fusion server.

4. In the GEOS Fusion Tenant ID field, enter your organization’s ID.

5. In the GEOS Fusion Secret Key field, enter your key.

6. Click OK.

The organization is joined to the GEOS Fusion portal. The GEOS Fusion Tenant ID is displayed in the Organization’s content pane.

Leaving GEOS Fusion

To remove an Organization from the GEOS Fusion portal:

1. In the navigation pane, under the Organization section, click Organizations.

2. From the Organizations content pane, right-click the Organization you want to remove from the GEOS Fusion Portal and select Leave GEOS Fusion.

The Leave GEOS Fusion dialog box appears.

3. Click OK.

The organization is removed from the GEOS Fusion portal. The GEOS Fusion Tenant ID is removed from the Organization’s content pane.

Launching the Organization Administrator

The launch organization administrator function will launch another instance of the RiskBand ARIES Manager, which displays the administrator view for the organization selected.

To launch the organization administrator view:

1. In the navigation pane, under the Organization section, click Organizations.

2. From the Organizations content pane, right-click the Organization whose administrator view you want to see, and select Launch Organization Administrator.

A new instance of the RiskBand ARIES Manager launches, which displays the organization’s administrator view.